| Description | This is a 9 Month 5.5 hrs Part time Non-Benifited Position
Bilingual Preferred
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BAND
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GRADE
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SUBGRADE
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A
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1
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2
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DEPARTMENT:
Varies
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ACCOUNTABLE TO:
Varies
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FLSA STATUS:
Non-Exempt
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CLASS SUMMARY:
Incumbents are responsible for performing routine clerical support activities using established, defined procedures and limited knowledge of rules and regulations.
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DISTINGUISHING CHARACTERISTICS:
The Administrative Assistant is the first level in a four level administrative support series. The Administrative t Assistant is distinguished from the Administrative Technician, which is responsible for performing a wider variety of administrative support activities requiring greater knowledge and understanding of rules and regulations pertaining to programs and/or services offered.
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Duty
NO.
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ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)
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FRE-
QUENCY
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BAND/
GRADE
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1.
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Inputs a variety of information into databases and/or spreadsheets, which may include: test scores, absences, excuses, tardies, detentions, suspensions, violations, student information, referrals, and other related information; prepares routine reports based on information in databases and/or spreadsheets.
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Daily
30%
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2.
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Answers phones and greets students, parents, and administrators, which includes: directing calls to appropriate parties and providing information; and disseminating other related information. Contacts parents regarding student absences;
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Daily
20%
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3.
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Prepares, verifies, and distributes a variety of information, which may include: AIMS letters, student lists, student withdrawals, time sheets, student identifications, detention slips, and other related information.
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Daily
10%
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Duty
NO.
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ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)
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FRE-
QUENCY
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BAND/
GRADE
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4.
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Types a variety of correspondence to include letters, memos, surveys, agendas, newsletters, and/or tables.
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Daily
5%
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5.
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Performs routine office activities, which may include: making copies, preparing labels, preparing student files, maintaining staff files, faxing documents, and performing other related activities.
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Daily
5%
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6.
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Maintains school and room calendars and/or schedules; assists in scheduling appointments for teachers and/or administrators.
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Daily
5%
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7.
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Monitors inventory for classrooms, library, cafeteria, and/or other related areas; notifies appropriate individual(s) when inventory is low or depleted.
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Daily
5%
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8.
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Assists in registering new students and ensuring required paperwork is submitted; assists in administering assessment tests for new students.
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Daily
5%
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9.
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Receives, sorts, and distributes mail.
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Daily
5%
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10.
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Assists nurse in taking temperatures, cleaning injuries, administering medications, and notifying parents.
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Varies
0 - 5%
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11.
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Performs other duties of a similar nature or level.
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As Required
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POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
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Positions assigned to food services may be responsible for:
- Performing and processing inventory transactions;
- Verifying produce and other related orders.
Positions assigned to bilingual assistance may be responsible for:
- Translating English and Spanish for teachers, parents, staff, and administrators, both verbally and in writing.
Positions assigned to the nurse’s office may be responsible for:
- Assisting with tracking and dispensing medications;
- Preparing attendance reports and truancy letters;
- Administering first aid;
- Taking temperatures;
- Filing student medical records
- Assisting in screening students
- Verifying immunizations
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Knowledge (position requirements at entry):
Knowledge of:
- General office procedures;
- Customer service principles;
- Recordkeeping practices and procedures;
- Filing techniques and practices;
- Modern office equipment.
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Skills (position requirements at entry):
Skill in:
- Using a computer and related software applications;
- Operating modern office equipment;
- Providing customer service;
- Maintaining records;
- Filing;
- Typing;
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
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Training and Experience (position requirements at entry):
High School Diploma or a General Equivalency Diploma (G.E.D.), or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
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Licensing Requirements (position requirements at entry):
None Required.
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Physical Requirements:
Positions in this class typically require: stooping, kneeling, crouching, reaching, fingering, grasping, talking, hearing, seeing, and repetitive motions.
Some positions may require: climbing, pushing, pulling, and lifting.
Incumbents may be subjected to extreme temperatures, blood, and other bodily fluids.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
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NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
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Classification History:
Draft prepared by Fox Lawson and Associates LLC (LM)
Date: 03/02
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